A. Minutes. Minutes shall be kept of the ARB proceedings. The minutes shall accurately reflect the business conducted by the ARB. No minutes shall be made of deliberative or executive sessions of the ARB permitted to be closed sessions under the law. The official minutes of the ARB shall be signed by the Secretary and filed at City Hall. If the application for a permit will require a variance or exception from the Board of Zoning Appeals prior to obtaining a building permit, the minutes of the ARB shall be furnished to the Board of Zoning Appeals prior to its hearing.

B. Meetings and Quorum. Meetings of the ARB shall be at the call of the Chair and at such other times as the ARB may determine. No meeting of the ARB shall be conducted without a quorum. A quorum of the ARB shall be three (3) members and/or alternates.

C. Motions and Voting. All matters requiring a decision of the ARB shall be determined upon a motion by a member. No motion may be made unless a quorum is in attendance. A vote shall be taken on all motions that are made by a member of the ARB and seconded by another member of the ARB. The Chair shall specify the manner in which a vote shall be taken, provided that any member may request and by doing so require a roll call vote. A motion shall fail unless at least two (2) members vote thereon and a majority of those voting are in favor of the motion. Provided, however, that votes on Substantial Construction Matters (other than a Pool or Outdoor Recreational Facility) shall require the presence of five (5) members and/or alternates present and voting. No binding action shall be taken by the ARB during any closed, deliberative or executive session. [Ord. 1525, 05-13-19.]